Features
Central Contract Repository
- Ability to track any information regarding the contract
- Dates – Effective, Expiration
- Terms (AutoRenewal, Fixed, Perpetual)
- All internal and external contacts
- Any Contract Type with their own unique information)
- Contract Hierarchies
- Financial Obligations
- Action Items
- Amendment Tracking
- Unlimited Fields
- Customized Tabs
Contract Request
- Streamline end-user requests via a wizard-driven questionnaire to ensure all needed information is provided/minimal end-user training
- Contract Authoring
- Automatically generate contract templates (fill in the blank, provision library options and automatically created based on business rules)
- Data Capture of meta data fields and all contract provisions synched up from Word document into Contraxx Version Control – both templates and 3rd party paper
- Provision Library – Standard, Alternatives, Custom – track SME, dates and any other meta data elements per Provision
Workflow
- Pre and Post Signature workflow based on Serial or Parallel business rules
- Manage both steps in the process and approvals
- Email-based approvals – users do not have to be logged in to Contraxx to approve
- Metrics on length of negotiation and notifications when steps are held up
Email Notifications
- Proactive email notifications for any key date
- Any frequency (weekly, monthly, quarterly, annually etc.)
- Custom email messages with embedded information from contract record
- Include attachments in email message such as copy of contract
- Escalations of incomplete tasks
Risk Assessment
- Perform due diligence steps such as risk-to-review process
- Ensure all documents, approvals, steps are followed
Document Repository
- Ability to attach any document or file type to contract, company records
- Full text search across all documents
- Document Retention
Counterparty Company Management
- Unlimited addresses and contact information
- Track all company name alias
- Contract Hierarchies (Parent/Child relationships)
- Scorecards – track KPIs
- Incident Tracking
- Action Items
- Documents (insurance, pricing)
- Any other pertinent information such as Products/Services provided
Search and Reporting
- Intuitive, easy-to-use search screens on all information tracked
- Advanced search using bullion logic
- Reporting – links to records, drill down/drill across
- Scheduled reports – any frequency send to any party
- Add any to dashboards
- Graphs
- Export to Excel, Word or PDF
Administration
- Unlimited fields, each field can have any value (drop down, dates, %, currency etc.)
- All changes can be made by customer System Administration
- Full Audit Trail of all changes made to a field
- Security by screen, data values (contract values for example), field, document, reports